Tag Archives: conduct of inspection

Four Useful Tips in Searching for the Vital Things during Personal Inspections

As an executive, you must know what to look for during your inspections to offices, plants or operations area.  Since you are possibly going to be there only for a few days or hours, you can’t hope to learn everything and see everything that could be seen.

As a smart inspector, you will meddle into the operations more promptly to find the things swept under the rug.   Here are the four useful tips in searching for the vital things   during personal inspections, using them as signs of things unseen:

1. Determine if the people who are supposed to know have the answers.

Most of the time, the Operations Chief or the one in-charge of the area escorts you during your inspection tour.  The tour can also be the chance for a quiet but systematic quiz of the local boss, using items and events as they occur to provoke answers.  Ask the local boss questions to check if he is on top of the job.

An executive is asking questions to in-charge of office inspected.
An executive is asking questions to in-charge of office inspected.

2.  Determine if the easily controllable things are under control.

Each operation or job has certain parts which are easily controlled by the manager who is abreast of things.  Except for some circumstances, housekeeping and carelessness are evidences of lack of discipline and control over the actions of employees.  At this point, you can begin to turn attention to the management of the place.

3.  Determine if the surface is the representative of what lies beneath.

Explore beneath the surface, in one or two instances, to discover any evidence of “glossing over” of poor conditions.

4.  Determine if the inspection check out with other facts.

Before the inspection tour, it’s a wise plan to get some basic facts about the place.  Some of the figures might include employee relations, morale, expenditures, revenue, complaints and so on.  If an item is showing up very good or very bad in these figures, this is a hint as to where to look during your inspection trip.

These are my tips and I know there are still many others in your list.  I invite you to share your list with everyone by leaving your comments below this post.

Your friend,

Nimia Acebes